Men's Football Administration Manager

Join Wrexham AFC because history doesn’t write itself.

The Role

To support the smooth running of the Football Administration department, leading on Men’s football secretarial matters whilst supporting the growth and development of Women’s and Academy setups. 

Main Responsibilities:

• The delivery of the registration and re-engagement of all players in accordance with the regulations by which the Club is bound. This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems. GBE applications to be made subject to status.
• Ensuring the accurate registration of Men’s players, Women’s players and Academy players aligns across the club.
• Ensuring all ITC/Compensation & Solidarity payments and record keeping is up to date, acting as the point of contact for these matters.
• Ensuring accurate records are kept up to date, for all players under remit.
• Assist the Head of Football Operations with player onboarding and offboarding, ensuring all matters are dealt with and documented correctly.
• Assist with player documentation, contract drafting and league admission forms.
• Ensuring and documenting compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
• Co-ordination and maintenance of player disciplinary matters and records, including where necessary preparation of appeals to The Football Association.
• Maintain and keep up to date all Players’ private medical insurance scheme, ensuring joiners and leavers are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.
• Liaison with all football bodies, i.e day to day contact with The Football Association/The Football Association Wales, English Football League, The National League, The PFA and other relevant authorities and attend meetings as and when required.
• Management of the scheduling of all First Team competitive & noncompetitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches and events when required.
• Administration of the implementation of any pandemic policies and protocols (eg COVID), as well as relevant testing requirements.
• Assisting on payroll matters relating to players remuneration, including bonuses and the recording of effective contract changes and triggers.
• Incoming and outgoing scout requests.
• Attendance at all first team home matches and liaison with away clubs for home and away matches.
• Ensuring weekly update reports to the First Team Manager and Head of Football Operations.
• Demonstrate a consistent ability to handle sensitive information with discretion and always uphold confidentiality.
• Work to tight deadlines.
• Any other duties as required.

Key Relationships

• 1st Team Manager/Asst Manager and other playing staff as required.
• Head of Football Operations.
• Player Services Office
• Football Administration Manager (Academy and Womens)
• Heads of Department within the Club including Executive Assistant to the CEO, Finance, Operations.
• EFL/FAW/FA leads. 

About you:

• Competent in use of Microsoft Outlook, Excel, and Word.
• Ability to uphold confidentiality at all times.
• Strong communication skills in both written and verbal form.
• Ability to keep accurate records.
• Ability to write clear, concise club communication and contractual clauses
• Ability to manage projects from start to finish in an efficient and timely manner.
• Excellent planning and organisation skills, demonstrating attention to detail and an ability to prioritise.
• Good time management skills.
• Ability to cope under pressure.
• Committed to, and an understanding of, equality and diversity in sport.
• Flexible approach to meet the nature and demands of the business.

Experience and Qualifications required:

• Degree (e.g. Sports Law) or number of years experience normally associated with this level of qualification is desired.
• Certificate in Professional Football Management & Administration (or working towards this qualification).
• General knowledge and understanding of the professional football regulations of FIFA / The FA / Premier League and English Football League, particularly pertaining to the transfer and registration of players, fixtures, governance, intermediary regulations, player disciplinary and youth development rules.
• Attendance and completion of FIFA TMS training course, as provided by FIFA.

Why Work for Us

If you are looking for an organisation committed to building a strong, inclusive, high performing workplace where every individual is valued, supported and empowered to grow with fantastic benefits which include:

• Health Cash Plan 
• EAP
• Enhanced holidays and long service days
• Enhanced pension
• Death in service
• Enhanced sick leave
• Health and wellbeing time off
• Volunteering day
• Salary sacrifice benefits and retail discounts